Outlook’s Search function integrates with the Windows Search Indexer of Windows. As this is an indexed search, it allows for faster search query results than with the traditional built-in Search function in Outlook.
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With this integration, you also have access to a lot of special search commands and index fields to refine your search.
While many of the commands and fields can also be found and selected directly within Outlook, not all of them are exposed. Additionally, you’ll have to type these commands or field names manually when searching for Outlook content via the Windows Search box outside of Outlook.
This is a reference guide to the available search operators and search fields and how to use them.
- Search field reference
Dates
To find items based on their primary date field, you can use the before: and after: command. This usually corresponds with either when the message or other Outlook item was received, sent, created or modified. Behind this command follows a date statement that matches with the date format you have configured in Windows.
Examples:
When using the date format mm/dd/yyyybefore:1/27/2017
When using the date format dd-mm-yyyybefore:27-1-2017
Aside from the date format, you can also use words to calculate a relative date on the fly or to directly specify a date or month;
- Direct searches relative from today;
Today, tomorrow, yesterday - Combination searches relative from today;
Use;this, next, last, past, coming
With;week, month, year
For instance;thisweek, nextmonth, lastweek, pastmonth, comingyear - Search for results on a specific day of the week;
Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday - Search for results in a specific months of the year;
January, February, March, April, May, June, July, August, September, October, November, December
You can combine this with years as well;January2017, December2016, June2014
Examples:
When using the before: or after: command;before:June2016after:lastmonth
See the Ranges section on how to search for items within a specific date range.
Sizes
If you are looking for items with a specific size, then you can use the size: command. When using this command, you should not forget to include the unit of size such as KB or MB.
There are a couple of words that are direct references to a specific size range;
- Empty: 0KB
- Tiny: 0 – 10KB
- Small: 10 – 100KB
- Medium: 100KB – 1MB
- Large: 1 – 16MB
- Huge: 16 – 128MB
- Gigantic: >128MB
Examples:
To find all files that are exactly 5MB in size (5120KB);size:5MB
To find all files between 1MB and 16MB;size:large
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See the Ranges section on how to search between other size ranges.
Outlook For Mac 2011 Folder Contains Excess Whitespace Failure
Ranges
To search in a specific date range, you could use both after: and before: commands but there is a more direct way to do this as well. The same is true for any field that allows to be searched in a specific range such as the size, sent, received and modified fields. For this you can use the following special operators between the command and its values.
| Operator | Examples | Results |
|---|---|---|
| < | size:<5MB received:<lastweek received:<12/31/2016 received:<31-12-2016 | Returns results that are either smaller than or happened before the specified value. The value itself is not included. |
| =< | size:<=5MB received:=<lastweek received:=<12/31/2016 received:=<31-12-2016 | Returns results that either have the same size or are smaller than or happened on or before the specified value. In other words; the value itself is included. |
| > | size:>5MB received:>November2016 received:>11/1/2016 received:>1-11-2016 | Returns results that are either larger than or happened after the specified value. The value itself is not included. |
| => | size:=>5MB received:=>November2016 received:=>11/1/2016 received:=>1-11-2016 | Returns results that either have the same size or are larger than or happened on or after the specified value. In other words; the value itself is included. |
| .. | size:5MB..10MB received:lastweek..1/1/2017 received:May2016..July2016 received:12-4-2016..17-6-2016 | Return results that have a size between or happened between the specified values. The values itself are included as well. |
Note:
Instead of using the two dots, you can also use a combination of the >= and <= operators;size:>=5MB<=10MB is the same as size:5MB..10MB
To exclude the specified value you can use the > and < operators;size:>5MB<10MB
Other search operators and special values
Aside from operators to search through ranges, there are also some other operators and special values available which you can use in your search queries.
NOT operator
If you want to exclude certain search results, you can use the NOT operator;NOT category:blue
OR operator
By default you will be searching with the AND operator which you do not have to specify in your search. You can use the OR operator if you want your search results to also include items for which only a single condition is met;contents:presentation OR attachment:presentation
[ ] operator / Search for empty fields
If you want to find an item for which a certain value is not set, you can use the square bracket characters;birthday:[]
You can combine this field with the NOT operator to find items for which any value is selected. For instance, to find all items which have a category assigned to it you can use;NOT category:[]
Search multiple values
To search for multiple values within the same field, you can separate these values with a comma ( , ) semi-colon ( ; ) or dash ( – ) or enclose them in parenthesis characters ( );category:blue,red
category:(blue red)
This would return only results for which both specified values are found. If only one suffices, then you’ll have to use the round brackets and the OR operator;category:(blue OR red)
Search with spaces/Search exact string
In order to search for a string that contains spaces, you’ll have to enclose it by using double quotes;'Microsoft Office Outlook'
Note:
Do not confuse this method with the parenthesis enclosing.
subject:'Microsoft Office Outlook'
This query returns all items that have Microsoft Office Outlook in their subject.
subject:(Microsoft Office Outlook)
This query will return all items that have Microsoft Office Outlook in their subject but not necessarily in that order. This will for instance also return the result; Outlook is part of Microsoft’s Office suite. In other words, it returns any item with a subject which contains the words Microsoft and Office and Outlook.
Search a partial string
You can only search for a partial string if you know the beginning of that string. If you only type the end or middle part of the string, only results that begin with that part will be returned.
For instance, if you were to look for my last name “Sparnaaij”, then typing “sparn” will give the expected results. Only typing “naaij” will not return the correct results.
Using a common wildcard character such as * will not make any difference since wildcards are not supported. As special characters are ignored in general, searching for “naaij” or “*naaij” will return the same results.
If you need to search for a partial string, then you’ll have to use Advanced Find (CTRL+SHIFT+F) within Outlook, select the Advanced tab and enter the following query;
- Field:
body - Condition:
contains - Value:
naaij
Of course this works the same way when using a different field to search on such as “Subject”.
Search with special characters
As the search index is based on alphabetic characters and numbers only (a-z, 0-9), special characters such as # and / at the beginning of a word will be ignored when doing a search. This means that when you are looking for a certain code such as #hto123, any result starting with hto123 will be returned.
If you want to search for a string containing special characters, then you must place the string between quotes. If you do not do this, the special character will be replaced by a space and you’d be searching for the string left from the special character and right from the special character separately;'hto#123'
Search Field Reference
Below you’ll find all the Outlook fields that are being included in the search index. When searching just for a specific word or phrase without specifying a field, all of these fields are included. To search for something in a specific field, you can include the command corresponding to that field. Of course you can combine these with other query commands and operators and also still include words in your query without specifying a field.
Example:from:'Robert Sparnaaij' hasattachment:false received:>lastweek outlook
This will return all items containing outlook in any field but it has to be from Robert Sparnaaij, it should not have an attachment (so the search indexer will not look in any attachments for this query) and it should be received after last week.
Tip!
These type of queries are particularly useful when you are searching from the Search box in the Windows Start Menu or Explorer Search box. You can also save these queries as templates so you can reuse them later or further narrow down the search with just a single additional query.
To search in Outlook from the Start Menu type; store:mapi
To search in Outlook from the Explorer Search box, double click on Microsoft Outlook in your user’s Searches folder;
• Start-> click on your username in the top right-> Searches-> Microsoft Outlook
The following e-mail fields can be searched;
| Field | Command | Example |
|---|---|---|
| Attachments | hasattachment, hasattachments | hasattachment:true |
| Attachment Contains | attachments, attachment | attachment:presentation.ppt attachment:(presentation content) |
| Bcc address | bccaddress, bcc, bccname | bccaddress:mike@contoso.com |
| Body | body content contents | body:(presentation Monday) contents:(presentation Monday) contents:(presentation Monday) |
| Categories | category | category:project |
| Cc address | ccaddress, cc | ccaddress:mike@contoso.com |
| Due date | duedate, due | due:10/15/2016 |
| Duration | duration | duration:>120 |
| Expiration Date | expires | expires:10/15/2016 |
| Flag | hasflag, isflagged | hasflag:false |
| Follow-up flag | flagstatus flagstatus:followup | flagstatus:unflagged flagstatus:completed flagstatus:followupflag |
| From | from, organizer | from:simon |
| Importance | importance | importance:low importnace:normal importance:high |
| In Folder | folderpath | folderpath:Inbox |
| Incomplete | incomplete | incomplete:true |
| Is completed | iscompleted | iscompleted:true |
| Message Size | messagesize, size | messagesize:large |
| Modified | datemodified | datemodified:10/15/2016 |
| Read | read, isread | isread:false |
| Received | received, sent | sent:yesterday |
| Retention Policy | retentionpolicy | retentionpolicy:short |
| Sensitivity | sensitivity | sensitivity:normal sensitivity:personal sensitivity:private sensitivity:confidential |
| Sent | sent | sent:10/15/2008 |
| Sent to Another Recipient | requiredattendees | requiredattendees:mike@contoso.com |
| Start Date | start | start:10/15/2016 |
| Subject | subject, title | subject:budget |
| To address | toaddress, to | toaddress:mike@contoso.com |
Contacts
The following contact fields can be searched;
| Field | Command | Example |
|---|---|---|
| Anniversary | anniversary | anniversary:yesterday |
| Assistant name | assistantname | assistantname:fred |
| Assistant’s phone | assistantsphone | assistantsphone:555-1234 |
| Birthday | birthday | birthday:thismonth |
| Business Address | businessaddress | businessaddress:(street, postal code city) |
| Business Address City | businesscity | businesscity:redmond |
| Business Address Street | businessstreet | businessstreet:outlookway |
| Business home page | businesshomepage | businesshomepage:www.msoutlook.info (see bug note below) |
| Business phone | businessphone | businessphone:555-4321 |
| Business postal code | businesspostalcode | businesspostalcode:98052 |
| Callback phone number | callbacknumber | callbacknumber:555-6789 |
| Car phone | carphone | carphone:555-9876 |
| Categories | category | category:project |
| Children | children | children:nico |
| City | city | city:redmond |
| Company | company | company:Microsoft |
| Department | department | department:development |
| emailaddress | emailaddress:mike@contoso.com | |
| First name | firstname, contactfirstname | firstname:robert |
| Full Name | fullname | fullname:(Robert Sparnaaij) |
| Home Address | homeaddress | homeaddress:(street, postal code city) |
| Home Address City | homecity | homecity:redmond |
| Home Address Street | homestreet | homestreet:outlookway |
| Home fax | homefax | homefax:555-2468 |
| Home phone | homephone | homephone:555-13579 |
| Home postal code | homepostalcode | homepostalcode:98052 |
| IM address | imaddress | imaddress:luis@live.com |
| In Folder | folderpath | folderpath:contacts |
| Job title | jobtitle | jobtitle:manager |
| Last name | lastname, contactlastname | lastname:sparnaaij |
| Mailing Address | mailingaddress | mailingaddress:(street, postal code city) |
| Manager’s name | manager | manager:fernando |
| Mobile phone | mobilephone | mobilephone:555-2424 |
| Modified | datemodified | datemodified:10/15/2016 |
| Nickname | nickname | nickname:roady |
| Notes | body content contents | body:(looking for internship) content:(looking for internship) contents:(looking for internship) |
| Office | officelocation | officelocation:red/101 |
| Other Address | otheraddress | otheraddress:(street, postal code city) |
| Other Address City | othercity | othercity:redmond |
| Other Address Street | otherstreet | otherstreet:outlookway |
| Other postal code | otherpostalcode | otherpostalcode:98052 |
| Pager | pager | pager:882-8080 |
| PO Box | pobox | pobox:12345 |
| Primary Phone | primaryphone | primaryphone:555-1212 |
| Profession | profession | profession:accountant |
| Spouse | spouse | spouse:susana |
| Street Address | street | street:outlookway |
| Title | personaltitle | personaltitle:manager |
| Web page | webpage | webpage:www.howto-outlook.com |
| ZIP/Postal Code | postalcode | postalcode:98052 |
Bug note – home page confusion madness:
The businesshomepage search field is wrongly mapped to the “Personal Home Page” field of the contact and thus the same as the webpage search field. However, as the “Personal Home Page” field is the field which is shown on the main contact form (labeled with: Web page address), this probably won’t be a direct issue for most.
The actual “Business Home Page” field is an additional field which can be specified in the All Fields section of a contact and is because of this bug not indexed nor searchable.
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Calendar
The following Calendar fields can be searched;
| Field | Command | Example |
|---|---|---|
| Attachment Contains | attachtment | attachment:presentation.ppt attachment:(presentation content) |
| Attachments | hasattachments | hasattachments:yes hasattachments:no |
| Body | body content contents | body:(agenda project) content:(agenda project) contents:(agenda project) |
| Categories | category | category:blue category:[] |
| End | end | end:10/15/2016 |
| Importance | importance | importance:low importance:normal importance:high |
| In Folder | folderpath | folderpath:calendar |
| Location | location meetinglocations | location:calgary |
| Meeting Status | meetingstatus | meetingstatus:accepted meetingstatus:declined meetingstatus:notresponded meetingstatus:tentative meetingstatus:organized |
| Modified | datemodified | datemodified:10/15/2016 |
| Optional Attendees | optionalattendees | optionalattendees:mike |
| Organizer, From | organizer, by, from | organizer:jonas |
| Read | read, isread | read:yes read:no |
| Recurring | isrecurring recurring | isrecurring:true recurring:true |
| Required Attendees | requiredattendees | requiredattendees:mike |
| Resources | resources | resources:(room 404) |
| Sensitivity | sensitivity | sensitivity:normal sensitivity:personal sensitivity:private sensitivity:confidential |
| Show Time As | showtimeas | showtimeas:free showtimesas:tentative showtimesas:busy showtimesas:outofoffice |
| Start | start | start:10/15/2016 |
| Subject | subject | subject:(project meeting) |
Tasks
The following Task fields can be searched;
| Field | Command | Example |
|---|---|---|
| Body | body content contents | body:(fill out form) content:(fill out form) contents:(fill out form) |
| Categories | category | category:blue category:[] |
| Complete | iscompleted | iscompleted:yes iscompleted:no |
| Date Completed | completed | completed:10/15/2016 |
| Due Date | due | due:10/15/2016 |
| In Folder | folderpath | folderpath:tasks |
| Modified | datemodified | datemodified:10/15/2016 |
| Owner | taskowner | taskowner:mike@contoso.com |
| Priority | priority | priority:low priority:normal priority:high |
| Reminder Time | remindertime | remindertime:today |
| Start Date | start | start:10/15/2016 |
| Status | taskstatus | taskstatus:notstarted taskstatus:inprogress taststatus:completed taskstatus:waitingonsomeone taskstatus:deferred |
| Subject | subject | subject:(holiday form) |
Notes
The following Note fields can be searched;
| Field | Command | Example |
|---|---|---|
| Body | body content contents | body:(login password) content:(login password) contents:(login password) |
| Categories | category | category:blue category:[] |
| Color | color | color:blue color:green color:pink color:yellow color:white |
| Created | datecreated | datecreated:10/15/2016 |
| In Folder | folderpath | folderpath:notes |
| Modified | datemodified | datemodified:10/15/2016 |
| Subject | subject | subject:(user credentials) |
Journal
The following Journal fields can be searched;
| Field | Command | Example |
|---|---|---|
| Body | body content contents | body:(work done) content:(work done) contents:(work done) |
| Categories | category | category:blue category:[] |
| Company | company | company:microsoft |
| Contact | contactnames | contactnames:mike@contoso.com |
| End | end | end:15/10/2016 |
| Entry Type | entrytype | entrytype:(phone call) |
| In Folder | folderpath | folderpath:journal |
| Mileage | mileage | mileage:64 |
| Modified | datemodified | datemodified:15/10/2016 |
| Sensitivity | sensitivity | sensitivity:normal sensitivity:personal sensitivity:private sensitivity:confidential |
| Start | start | start:10/15/2016 |
| Subject | subject | subject:(called for project update) |
Search within attachments
The indexer also indexes any attachment that is included with any Outlook item. This allows you to search within the attachments as well without needing to open them first. There are a couple of commands and tricks to search and work with attachments as optimal as possible;
If you want to search only in items that have an attachment, but not directly want to search within the attachment, you can use;has:attachment
hasattachment:true
If you want to search in the attachments but not in the item that has the attachment itself you can use;attachment:(search words)
If you want to search for an attachment with a specific extension you can use ext or filext;ext:txt
filext:txtext:docx
filext:pdf
Of course you can also combine this and search for specific words inside docx attachments;attachment:(my search words) ext:docx
Outlook for Mac 2011 is the mail application for Mac users. It allows users to send and receives emails as well as it allows to create notes, tasks and to store emails data. The stored data are in .olm file format. However, sometimes users encounter with hang or crashing issue at the startup of Outlook mail applications. So, how to fixOutlook for Mac 2011 crashes or hangs at startup. Well, need not worry at all, simply read this tutorial guide that will help you to resolve Microsoft office 2011 mac crashes on startup issue.
How to Fix Mac Outlook 2011 Crashes Or Hangs Problems At Startup?
Method #1: Exit all the Applications
To make sure that all applications are closed, simply follow the below steps:
- From the Menu just click on Force Quit or press the shortcut key Option – Esc.
- Now choose the open application one by one and click on Force Quit to close the program
Outlook For Mac 2011 Folder Contains Excess Whitespace
Note – Before you force quit just save the data of respective application.
Now, try to open your Outlook for Mac 2011 application, if it works then its good, if it does not then follow the second method.
Method #2: Open Mac Outlook 2011 without Running Schedules or connecting to Mail Server
Open and access Mac Outlook 2011 without running schedules or without connecting to mail server help to identify whether you have entered the account setting correctly or due to the Send/Receive actions. For this follow the below mentioned steps:
- Open Outlook icon on the Dock by pressing the Shift key. It avoids Outlook from sending and receiving the email.
- After that, close the Outlook
- Now, you need to Open it.
Check if the Microsoft outlook mac 2011 crashes on startup problem is solved or not. If it is solved it’s good, if not then follow the below mentioned solution.
Method #3: Verify the Outlook Identity
Identity Folder is the folder where Outlook database is stored. If you move this Identity folder to any other place then it will automatically create the new folder. If the Outlook starts without any issue then the problem is in the database. Follow the below mentioned steps to fix Outlook for Mac 2011 crashes or hangs at startup issue:
- Exit all the application
- From the Go Menu Click on Home
- From Documents open Microsoft User Data
Outlook For Mac 2011 Folder Contains Excess Whitespace Formula
- Now drag Office 2011 Identity to the desktop
- Now again open the Outlook application.
If your Outlook application start without any issues or error then it is clear that the problem was due to Outlook database. Now repair the database and try again.
If you are still facing the same Outlook for mac 2011 crashes on startup issue then follow the next below way.
Method #4: Start Outlook in Safe Mode and Perform the Clean Startup
Even after trying the above three solutions if you still unable to solve Outlook for Mac 2011 crashes or hangs at startup, then you can try this. Simply you need to open your Outlook for Mac in the Safe Mode and do the Clean Startup. If your outlook 2011 for mac crashes on startup problem is not solved then follow the below method.
Method #5: Create New Outlook Account
Sometimes, your outlook account gets corrupted with the information provided by the users. In this case you can create a new account and start your Outlook.
Method #6: Remove The Outlook Preferences
Well, this way will help you to determine whether the issue is caused via damaged/ corrupted Outlook preferences. If so, then you need to move the preferences to desktop. To do so, follow the beneath steps:
Step 1: At first, you need to quit all the applications.
Step 2: Then, on a Go menu, you have make click on Home.
Step 3: Next, open your Library.
Please Note: The Library folder is unseen in the MAC OS X Lion. So, to show that folder, you need to hold down the OPTION key while clicking on Go menu.
Step 4: Open Preferences, and then drag the following files to the desktop:
- microsoft.outlook.database_daemon.plist
- microsoft.Outlook.plist
- microsoft.outlook.office_reminders.plist
- microsoft.outlook.database_utility.plist
- microsoft.Outlook.SyncServicesPreferences.plist
What If Your Outlook For Mac 2011 Data Gets Corrupt?
While performing above methods your Outlook data may get corrupted or it may be corrupted or damaged beforehand. So, in this case you can take help of OLM File Repair Tool to repair and recover Mac outlook data safely and securely. In most of the cases user face data loss in such condition also user can use this tool to restore their lost Outlook data.
So, you need to only download this effective software after fixing Outlook for Mac 2011 crashes or hangs at startup issue.
Below are the easy steps, following which you can easily fix corrupt outlook data and recover them with ease…
Steps to Recover And Restore Corrupt Outlook for Mac 2011 data
Step 1: Install OLM file Repair tool and launch it. Click on ‘Browse’ to select the corrupted or damaged OLM file and then start the repair process by clicking the ‘Start‘ button.
Step 2: The scan process will starts, which is indicated by the ‘Scanning OLM File’ status bar. Wait for scan process to complete.
Step 3: After the process is complete, the software would provide the detailed summary of the entire process which shows the number of recoverable mail objects.
Step 4: : Click on the “mail” icon to preview your recovered mail in which middle pane shows the mail in the selected mail folder from the left and right pane shows the content from middle pane.
Step 5: Click the ‘Address Book‘ icon to preview your recovered contacts in which middle pane shows all the contacts in the address book and right pane shows the details of the selected contact.
Step 6: Click the ‘Calendar‘ icon to preview your recovered Calendar notes in which middle pane shows all the calendar entries and the right pane shows the details of the selected entry.
Step 7: Click on ‘Notes‘ icon to preview your recovered notes. The middle pane will show all the notes which is available in your mailbox and right pane shows contents of the selected note.
Step 8: Click on ‘Task‘ icon to preview your recovered tasks in which middle pane will show the entire task in the mailbox and right pane will show the content of the selected task.
Step 9: Finally hit on the ‘Save Repaired File‘ to save the recovered mail objects.Select the destination path to save the recovered data and the file will be saved by the name-Main identity.rge.
Time to Verdict
Well, all the aforementioned solutions will definitely help you to troubleshoot “Outlook for Mac 2011 crashes or hangs at startup” problem.
But trying these methods can results your OLM files to be corrupted. In that case, you can try the best program that is OLM File Repair Tool after using the above steps to fix outlook 2011 mac crashes on startup.
If you liked this post, then do not forget to share to it with your friends and relatives. That’s all…
Jeff Tecsonis a senior technical writer at filerepairtool.net having over 5 years of experience. He has provided solutions related EDB file, OLM, PST Repair & many other email clients. Jeff holds a degree of Master’s in Computer Science from University of California, CA. Besides writing, he loves to play games, passionate about troubleshooting different technical problems and also wants to help people by providing best solutions in the industry.